How to adjust line spacing in emails in Outlook?

When composing an email message in Microsoft Outlook, you may need to format text in email sometimes, such as adjust line spacing, add bullet, etc. Here I am talking about how to easily adjust line spacing in emails in Microsoft Outlook.

The versions of Outlook it affects is 2007, 2010, 2013 and 2016. This also depends on the platform you are sending the email from. For example, if you send from Outlook for Mac to Outlook 2016 in Windows, the problem likely wont appear. However, if you send from Office 365 to Outlook 2016, you will notice the problem come up.

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To adjust space between lines of text in email messages in Microsoft Outlook, you can do as following:

Step 1: In the message window, select the text that you will adjust line spacing for.

Step 2: Click the Line and Paragraph Spacing button in the Paragraph group on the Format Text tab, and select a certain option from the drop down list, such as 1.15, 2.0, etc. Set paste options for word 2016 for mac windows 10.

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If you need to adjust the line spacing to Exactly width or At least width, please click the Line and Paragraph Spacing button > Line Spacing Options (or Paragraph in Outlook 2007) on the Format Text tab.

Step 3: In the coming Paragraph dialog box, go to the Spacing section, click the Line spacing box and specify the Exactly or At Least from the drop down list, then enter a certain number into the At box.

Step 4: Click the OK button to close the Paragraph dialog box.

Note: If your email is formatted as plain text, you can’t adjust the line spacing.

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Sick of Calibri? You don’t have to stick with Office 365’s standard set of fonts in your documents or messages. It’s a snap to change the font of an individual email message or even the default font for all new email messages you create.

Outlook 365 For Mac Email Replies Line Spacing

In individual messages, simply highlight the text you wish to change, and select a new font style from the menu. See the image below.

To change the default font in Outlook 2013/2016:

  1. From the File tab, select Options.
  2. Select Mail.
  3. Click Stationery and Fonts.
  4. Make your desired changes to new mail messages, replying or forwarding messages, and/or composing and reading plain text messages.
  5. Click OK until you return to your mailbox.

To change the default font in Outlook on the Web:

  1. From your gear menu, select Options.
  2. Click Message format under the Layout menu.
  3. Make your desired changes in the Message font window.
  4. Click Save.

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