Outlook For Mac Forward Meeting Invite

One of our recommendations for Calendar Harmony is that you send meeting invitation updates to all participants on all changes. This article describes how to have all meeting related messages automatically filtered out of your Inbox and into a folder just for such messages.

Learn how to CC or BCC someone in an Outlook Meeting Request. Another method for BCC'ing invitees is to forward the meeting as an iCal. When sending invitations to the meeting we do not want each of the invited guests to know the. Outlook for Mac Outlook BCM Common Problems Utilities & Addins Tutorials. Oct 15, 2018  In the full Outlook client, with an open meeting request, switch to the “Meeting” tab. Click the “Response Option” button and then click the “Allow Forwarding” toggle on the drop-down to turn it off (it’s on by default). In the Outlook Web App, make sure you have a meeting request.

This article applies to: Email for Faculty and Staff, Outlook 2016 for Windows

1. From the Home ribbon, in the Move section, click , then click . A Rules and Alerts dialog box will open.
2. On the tab, click . A Rules Wizard dialog box will open.
3. In the box labeled Step 1: Select a template, in the Start from a blank rule section, select . Then click .
4. This screen asks Which condition(s) do you want to check? Scroll down and select , then click .
5. The next screen asks What do you want to do with the message? In the Step 1 secion, select . Then, in the Step 2 section, click the underlined word . In the Rules and Alerts - Choose a folder dialog box, select the folder where you want these messages filed. If you haven't yet created that folder, click to create one now.
6. Click .
7. Now you're asked Are there any exceptions? For the simple version of this procedure, we'll assume there are no exceptions, so just click .
8. On the final screen, you give your rule a name and specify
   • whether the rule should be run on messages already in your Inbox,
   • whether the rule should be turned on so that it will be applied to all incoming messages in the future, and
   • if you have more than one account set up, whether the rule applies only to the current account or to all accounts.
9. Click when you've made your selections.

A New Way to Block Forwarding of Important Meeting Requests

Microsoft has started to roll out a new feature in Exchange Online, OWA, and Outlook 2016 (click to run) to stop people forwarding meetings when meeting organizers don’t want them to do so. You know the scenario: someone sets up an interesting meeting with a well-chosen list of attendees to figure out how to solve a problem and next thing you know, 50 people turn up to meet in an overcrowded room because some of the invited attendees decided to pass on the meeting notification to their colleagues.

By default, meetings can be forwarded, but now organizers have a new option in Outlook 2016 and OWA (see below) to disable forwarding of their meetings.

When an attendee opens the meeting request, the client disables the forward option.

Of course, an attendee could create their own meeting request and cut and paste the meeting details into that request and send it to whomever they like, but that’s probably too much work. This fix cuts out casual forwarding, and that’s what it is intended to do.

Supported Clients

The new feature is now available in OWA, Outlook 2016 (click to run version 1808 – I see it in client build 10730.20102). Microsoft says that it is coming to Outlook for Mac soon. It is not available in Outlook 2016 MSI clients. Only users with Exchange Online mailboxes can blocking the forwarding of meetings.

Lots of Unsupported Clients

Obviously, there’s lots of unsupported clients in use today. An unsupported client doesn’t have the user interface to disable meeting forwarding or to stop someone forwarding a meeting that the organizer has blocked. It therefore follows that people who receive blocked meetings might try to forward them.

To make the block more effective, Microsoft has included a check in the code that submits messages to the Exchange transport service to validate that someone has the right to forward a meeting request. To have that right, the submitter must be the meeting organizer or a delegate of the meeting organizer. Users assigned editor access to the organizer’s calendar can also forward meetings, but only if they are granted that right under the new calendar sharing model. Those with editor rights granted under the old model can’t forward meetings.

If the submitter has the right to forward a meeting, transport accepts and processes the message. If they don’t, transport politely declines the message and issues a non-delivery notification.

Google Apps users, enter your full email address, e.g. In the Account Type dropdown menu, select IMAP; enter the incoming and outgoing server names shown below. Outlook for mac gmail authentication failed. Once you have entered your Email address the options window will expand:. As you do so some more options should become available.6.

This block is built into Exchange 2016 (latest cumulative update), Exchange 2019, and Exchange Online, so anyone with a mailbox connected to one of those servers respects blocks set on meeting forwarding. If someone using an older Exchange server or a non-Exchange server receives a meeting request, they can anything they want with it because the block isn’t available.

The formal Microsoft support article is available online. We cover calendar sharing in Chapter 6 of Office 365 for IT Pros. And if you’re at Microsoft Ignite, check out session BRK3146 to discover all the new stuff that’s happening in Outlook calendaring.